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Walmart SQEP Key Gates

RJW will help you adapt to every requirement throughout every phase. We offer services and platforms designed to streamline your supply chain, while integrating it with Walmart’s systems.

 

PHASE ONE

Accuracy & Advanced Ship Notification (ASN)

You’ll be required to comply with each of the three sub-phases below.

Phase 1

  • PHASE 1A: Item Data Accuracy

    Item Data Accuracy – Migration To Item 360

    Suppliers must utilize Item 360 for item setup and maintenance (including changes made to warehouse and case pack sizes as well as checks for data accuracy) across in-store and online. In Item 360 you’ll be able to edit many attributes in bulk, without entering the information into multiple systems. You can also track submissions and resolve any issues that arise. Buyers have the ability to approve or reject your requests directly within Item 360.

    You will still utilize other legacy Walmart systems for certain functionality until further notice, such as Publication Detail Report. Imports and Pharmacy may continue to use Online Item File until further notice.

    RJW can help with efficient product imaging for your online item file and e-commerce listings to reduce returns and comply with SQEP requirements.

  • PHASE 1B: PO Accuracy

    PO Accuracy

    The SQEP Dashboard is available, which allows suppliers to monitor PO inaccuracies, supply chain errors, and more. As of February 1, 2021, items received at the DC must match what is on the PO with 100% accuracy, and items shipped must match what is in the item file (Item 360).

    Review your PO Accuracy via the SQEP dashboard portal with visibility to detailed drill down of each identified opportunity.

    • Suppliers will also receive a performance score and defects-per-million metric.
    • The Inbound Quality Portal, utilized for Walmart U.S. Stores within the vendor correction of error program, will merge into the new SQEP Portal.

    How Can Suppliers Prepare?

    • Review the SQEP Standards in Retail Link Academy > Ordering & Replenishment > KPIs and Metrics > Supplier Quality Excellence Program (SQEP).
    • Develop and implement an internal accuracy action plan for all outgoing Walmart U.S. Stores and eCommerce deliveries. Your accuracy action plan should consider:

    QUALITY ASSURANCE

    Mitigate errors throughout your supply chain. Avoid item substitutions that contribute to SKU inaccuracies.

    We’ll develop processes alongside your team to ensure your SKUs at RJW match your Walmart POs.

    ACCOUNTABILITY

    Ensure practices are in place to prevent inaccuracies while picking orders. Ship to the purchase order; no more, no less.

    RJW ships your orders with nearly 100% pick accuracy as long as you maintain adequate inventory in our facilities.

    ITEM FILE ACCURACY

    Update Item File when changes are made to pack (warehouse and case pack) sizes. Periodically review Item File for accuracy. Make sure what is in Item File matches what is being shipped. Coordinate with RJW on any changes you make to your Item File.

    RJW achieves nearly 100% pick accuracy which will help you avoid shorts, overages, and substitutions.

  • PHASE 1C: Advanced Ship Notice

    Advanced Ship Notice (ASN)

    Advanced Ship Notice (ASN) will be required for all Domestic Purchase Orders (PO) shipped to a Walmart U.S. Distribution and/or Fulfillment Center.

    RJW has developed a comprehensive ASN program with Walmart and is able to handle this for you to ensure a more seamless integration and supply chain.

    You my also choose to handle the ASN yourself manually with Walmart, but remember it is a requirement of the SQEP as of February 1, 2021 that will incur fines for non-compliance.

    How Can Suppliers Prepare?

    • Review the ASN Standards in Retail Link Academy > Getting Started > EDI > Advanced Ship Notice (ASN).
    • Pharmacy, Direct Store Delivery (DSD) and Direct Store via Distribution Center (DSDC) will follow the current communicated program.
  • PHASE TWO

    Barcode & Labeling

    Suppliers are required to comply with barcode and labeling guidelines meant to streamline Walmart’s ability to identify and receive cases flowing through their network. Barcode defects relate to the scanned barcode, while labeling defects relate to carton label, identification, and markings.

    Walmart has a complete Supply Chain Packaging Guide available through Retail Link with specific details. Suppliers can continue to access the SQEP Portal to review case compliance scores and projected fines.

    FixIt Inspections is Walmart’s new app to replace the Vendor Corrections of Error (VCOE) app. This will be used moving forward to document any quality defects and can be accessed at Retail Link > Apps > FixIt Inspections.

    RJW offers a full suite of in-house retail logistics services, including comprehensive Value-Added Services, that help suppliers meet Walmart’s requirements and avoid non-compliance penalties. We offer retailer-specific labeling and case printing, repackaging, point-of-sale displays, and so much more. With an expert team that understands Walmart’s and other retailers’ strict compliance requirements, suppliers are able to cut overhead costs, reduce turnaround times, and eliminate SQEP fines.

    PHASE THREE

    PACKAGING, PALLET, & LOAD QUALITY

    EFFECTIVE DATE JANUARY 1, 2022

    Suppliers should prepare now for the Phase 3 pilot period beginning on January 1, 2022 that addresses standards for supplier packaging, pallet, and load quality. You can review the guidelines by visiting Retail Link > Academy > Item Setup & Management > Packaging & Labeling > Packaging.

    You can continue to access your case compliance score in the SQEP Portal and review charges for any defects. The SQEP app is available by visiting Retail Link > Apps > SQEP.

    FixIt Inspections will continue to document any quality compliance failures and defect details, so be sure to review frequently to familiarize yourself with the requirements, especially during the pilot period.

     

    PHASE 3 DATES TO KNOW

    January 1, 2022: Phase 3 pilot period begins

    January 29, 2022: Deductions will be visible via the SQEP Portal

    March 2022: Invoice deductions begin

    RJW offers a full suite of in-house retail logistics services, including comprehensive Value-Added Services, that help suppliers meet Walmart’s requirements and avoid non-compliance penalties. We offer retailer-specific labeling and case printing, repackaging, point-of-sale displays, and so much more. Our experts understand Walmart’s and other retailers’ strict compliance requirements and are trained to preserve product, pallet, and load integrity to help you avoid fines.

    PHASE FOUR:

    Scheduling & Transportation

    EFFECTIVE DATE TBD

    Full Details Coming Soon

    Walmart has not released detailed information regarding Phase 4.

    However, as an asset-owned 3PL and consolidation provider, RJW schedules and manages all outbound transportation to Walmart to assist you (with over 98% OTIF score). You get full supply chain visibility, transportation flexibility, and timely trucking capacity to ensure your goods arrive on time and in good condition.

    Secure Your Keys to Compliance – Contact RJW

    Secure Your Keys to Compliance

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